To-Do List Template
Keep every task in one list you can sort, filter and share. Add the task, the project, who's responsible, the priority and the due date, then update the status as you go. Overdue tasks turn red, tasks due in the next two days turn yellow and finished ones fade out.
The counters at the top show how many tasks are open, how many are overdue and how much of the list is done. Use it as a personal to-do list, a household list or a simple team task tracker.
What's included
- Priority and status drop-down lists
- Overdue tasks highlighted in red and tasks due soon in yellow
- Days left until each due date
- Counters for open, overdue and completed tasks with a completion percentage
- Room for 40 tasks, with as many extra rows as you need
How to use it
- Replace the sample tasks with your own.
- Add a project or list name to group related tasks.
- Set a priority and a due date for each one.
- Update the status as you go, and mark tasks Done when they're finished.
- Sort by due date or filter by owner to plan your day or week.
How to keep a to-do list that works
Write each task as an action starting with a verb, such as "Ring the garage about the MOT" rather than "Car". It makes the next step obvious.
Choose no more than three High-priority tasks a day. If everything is urgent, nothing is.
Spend ten minutes on a weekly review every Friday afternoon. Clear done tasks, move dates that slipped and add anything new, so Monday starts with a clear plan.
Frequently asked questions
Is this to-do list free?
Yes. Download and use it as often as you like, with no sign-up.
Can my team share it?
Yes. Share the Google Sheets version, or save the Excel file to OneDrive or SharePoint so everyone can edit at once.
Do the dates update by themselves?
The Days left column and the colours use today's date, so they change each day you open the file.
Can I change the statuses?
Yes. Edit the drop-down list under Data validation, but keep Done as the final status so the counters still work.
